Approved by the Board June 27, 2026

Rationale: This role serves as a liaison between the UURMaPA Board and the Convener of the Conference Planning Team, which organizes an annual fall conference and ensures that planning, content, and execution align with UURMaPA’s goals, budget, and policies.

As a member of the UURMaPA Board, the Liaison to the Conference Planning Team prepares for and attends monthly Board meetings (conducted online via Zoom and, if necessary, in person at an annual retreat), participates in decision-making, and assumes other duties as needed. The Liaison submits monthly reports to the Board and keeps the Conference Convener(s) informed about relevant Board activities.

Expectations: Liaison to the Conference Planning Team is responsible for these tasks:

With the help of the Conference Planning Team Convener and the Board, recruit the next Convener(s).
Provide support to the Convener(s), as needed.
Assist in recruiting UURMaPA members to join the team.
Assist the Conference Convener(s) in preparing a Proposed Budget for the conference, if needed. Conferences must cover their costs through registration fees unless special circumstances allow for grants.
Submit monthly progress reports of conference planning to the Board.
After the conference, arrange for InSpirit gift cards for Conference Planning Team members and Odyssey presenters.
Be available after completing the term(s) on the Board to transition with the newly elected Board member, if needed.

Compiled by Barbro Hansson, February 2025;
Revised March 2026; Revised May 2026